Career Services
Current Job Openings

The following openings were listed with the Empire College Career Services Department on the dates indicated and are available to Empire College graduates and current students.


Please contact Tammy Sams, Career Placement Advisor (medical jobs), or Eddy Gilbert, Career Placement Advisor (non-medical jobs), via e-mail or phone (707-546-4000) for additional details regarding these positions.

ACCOUNTING

Ongoing 2019
JOB #-
POSITION: Ongoing Accounting positions with Sonoma County Human Resources Department!
LOCATION: Santa Rosa
SALARY: See county website
HOURS: FT and PT
DESCRIPTION: Current positions include: (apply by date): Senior Account Clerk (6/25). To view the complete position details, or other accounting positions, and apply online, visit www.yourpath2sonomacounty.org or phone HR at 707-565-8059.

6-13-19
JOB # -8
POSITION: Payroll Accounting Clerk
LOCATION: Rohnert Park
SALARY: $18-$27/hr. DOE
HOURS: FT
DESCRIPTION: Qualifications: 1+ yrs of payroll experience and a High School diploma. The Payroll Accounting Clerk has specific responsibility for the processing of payroll, and entering payroll data into the payroll system. Responsible for balancing payroll runs, producing federal, state, and local tax payments. Also may provide accounting support during peak periods and heavy demand for fiscal services.

6-13-19
JOB # -28110
POSITION: Accounts Payable Specialist
LOCATION: Petaluma
SALARY: $20-$22/hr. DOE
HOURS: FT
DESCRIPTION: More entry level role. Responsible for processing various A/P invoices, expense reports, account reconciliations, and assisting with compiling the month-end client billing for our aircraft owners. Duties: Review and audit invoices for compliance with company policy and procedures. Enter and upload invoices into ORACLE ERP Cloud. Monitor vendor accounts and Vendor Statements in Outlook. Research and respond in a timely manner to vendor inquiries regarding the payment of outstanding invoices. Maintain vendor files in accordance with departmental practices. Reviewing and auditing of receipts for expense reports. Reconciliation of vendor statements. Assist with month end reporting and other Accounting Department projects as needed. Requirements: The ability to process a high volume of transactions accurately in a fast-paced environment and effective time management skills. High degree of accuracy and attention to detail. Ability to work as part of accounting team to accomplish tasks. Education and Experience: Possession of an Associates Degree with major course work in accounting preferred or equivalent experience working in a full cycle Accounts Payable department. Microsoft Office with focus on Outlook and Excel

6-12-19
JOB # -3
POSITION: Accounting Clerk
LOCATION: Geyserville
SALARY: $17-19/hr. DOE
HOURS: PT/FT Flexible
DESCRIPTION: Flexible Hours. Responsibilities: Accounts Payable, Accounts Receivable & Collections, Reconcile & Post Retail. Sales, Sales Order Entry & Invoicing, Maintain POS SKUs, Monthly Bank & Credit Card Reconciliations, Monthly Inventory Reconciliation, Filing & Assistance with various projects. Preferred Experience: Accounting. QuickBooks. Microsoft Excel

6-10-19
JOB # -5
POSITION: Credit Collector
LOCATION: Petaluma
SALARY: $DOE
HOURS: Full time
DESCRIPTION: Responsible for daily activities and operations of the collections and credit department. Duties: Reviews the aging report and pursues collection of past due amounts. Directs and coordinates customer service activities and follow-up on customer short pays or billing disputes. Interfaces with appropriate personnel and managers to exchange information and update records. Establishes, implements, and monitors collections policy; makes and communicates adjustments as needed. Reviews credit policy; recommends adjustments when delinquent patterns occur. Assists with assessment of the creditworthiness of potential customers, including establishing payment terms and credit limits. REQUIREMENTS: Proficient in MS Excel and Word, Net Suite, SAP Business One or MAS90 Accounting software. Acute attention to detail. Commitment to excellence and high standards. Strong organizational skills; able to manage priorities and workflow. Excellent written and verbal communication skills.

6-7-19
JOB # 2
POSITION: General Ledger Accountant
LOCATION: San Rafael
SALARY: $DOE.
HOURS: FT
DESCRIPTION: Open to a qualified person with a two-year degree. Extensive experience with non-profit fund accounting, job costing, journal entries and audits. Duties: General Ledger: Full charge of all aspects of the accounting system General Ledger, including: Monthly reconciliation of bank accounts, petty cash, and balance sheet accounts. Labor distribution journal entry and reconciliation for semi-monthly payroll. Ensure a timely month-end close processes. Review Accounts Payable and Accounts Receivable batches to ensure all entries are properly coded to the correct GL account, department and grant codes. Accounts Receivable and Grant Tracking: Prepare accurate and timely invoices for a portfolio of grants and contracts. Create grant trackers and monitor budget to actuals on grants and contracts. Reconcile A/R on a monthly basis. Follow up on outstanding Receivables without direction. Audits and Reporting: Maintain proper and complete backup documentation and be able to explain cost allocation methodology. Assist the Controller with annual financial and grant audits, and tax prep. QUALIFICATIONS: Bachelors degree from an accredited college or university, in accounting or related field, or related experience. Minimum 4-years relevant accounting experience. Advanced, non-profit technical accounting experience. Advanced experience with fund accounting software. Deep knowledge of US GAAP, FASB and OMB Circulars. Maintain documentation in support of regulations and company policy, and in anticipation of regular audits. Prior full charge responsibility for G/L and month-end close processes.

6-7-19
JOB # 1
POSITION: Payroll Accountant
LOCATION: San Rafael
SALARY: $DOE.
HOURS: FT
DESCRIPTION: Responsible for Payroll and Accounts Receivable. Extensive experience with payroll, job costing, 401K contributions, and non-profit accounting. Duties: Payroll: Full charge of all aspects of the semi-monthly payroll from generation, review and tracking of timesheets through to production of payroll in ADP, to allocation and recording of expenses across departments, contracts and grants, to reconciliation of the payroll journal entry. Review employee data changes for new hires, rehires, terminations, rate changes, leaves of absences and other payroll inputs. Accounts Receivable: Prepare accurate and timely invoices for a portfolio of grants and contracts. Reconcile A/R on a monthly basis, make recommendations on A/R Aging to Controller. Follow up on outstanding receivables without direction. QUALIFICATIONS: Bachelors degree from an accredited college or university, in accounting or related field, or equivalent experience. Minimum 4-years relevant accounting experience. Extensive payroll experience and strong non-profit accounting skills. Knowledge of current payroll labor laws and legal requirements for taxes, audits and other reporting. Maintain documentation in support of these regulations. Payroll software experience. Experience with accounting software.

6-6-19
JOB # 1
POSITION: Bookkeeper-Part Time
LOCATION: Santa Rosa
SALARY: $18-$25/hr. DOE.
HOURS: PT 3-5/hrs. per month
DESCRIPTION: Looking for someone to help with reconciliations on spreadsheets, invoices and some outreach to clients. Could work remotely. Bookkeeping knowledge with QuickBooks and Excel spreadsheets.

6-5-19
JOB # 6
POSITION: Entry Level Accountant
LOCATION: Novato
SALARY: $DOE
HOURS: FT Temp
DESCRIPTION: Short-term temporary-to-full-time based in Novato. Responsible for data entry, financial statement review, and Excel spreadsheet creation and manipulation, while reporting to the Accounting Manager. This is a dynamic team with opportunity for future growth. Duties: Assisting with full cycle Accounts Payable and Accounts Receivable processes. Performing other related duties and participating in special projects as assigned. Analyzing and adjusting account discrepancies. Data entry. Prepare monthly journal entries. Assisting with audit fieldwork for both operational and financial audit. Making sure that accounts contained in the general ledger are correct

6-5-19
JOB # 5
POSITION: Accounting Clerk
LOCATION: Healdsburg
SALARY: $DOE
HOURS: FT Temp
DESCRIPTION: Short-term temporary-to-full-time position. Responsible for matching invoices to purchase orders and/or vouchers, data entry, and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R). Put your talents to the test in an environment that offers you excellent benefits, a great work space/office, and a great career advancement opportunity. Duties: Transmit financial information to journals and ledgers. Work with Accounts Payable: vendor invoices and disbursement filing, A/P invoice matching & filing. Harmonize discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required. Overall accounting: help with G/L account reconciliation and month-end closing, other ad hoc projects. Compose statements and reports that require utilization of a wide collection of sources. Support Accounts Receivable: apply cash receipt, help with collection of past due balance, and process daily invoices/credit. Classify documents that require knowledge in determining proper classification of accounting codes and expenditure codes. *Entry level candidates with degree encouraged to apply!

6-5-19
JOB # 1
POSITION: Accounts Payable Clerk
LOCATION: Santa Rosa
SALARY: $17-$21/hr. DOE
HOURS: FT
DESCRIPTION: Posts detailed entries to accounting records and handles routine transactions such as allotments, disbursements, voucher preparation and remittances. May prepare and verifies various standard entries for financial data processing system; reconciles report discrepancies and problems. Qualifications: Associate's degree (A.A.) or equivalent from two-year College or technical school; or one year related experience and/or training; or equivalent combination of education and experience. Knowledge of AMS accounting software and order processing systems preferred. Proficient MS Excel/MS Office software a must. Clerical, record keeping, AR/AP experience with a medium to large company required. Valid California Drivers License. Duties: Invoice and data entry, verification of information on P.O.s and coding to general ledger. Prepares payments. Maintains accurate disbursement files. Works with personnel and vendors via written correspondence and telephone conversations to resolve discrepancies. Processes 1099s to recipients at year end. Records and copies invoices for all fixed asset additions. Maintains vendor master file. Make daily bank runs. Input all voids, stop pays and manual checks as requested. Prepares payments and processes checks for distribution to vendors. Completes credit applications. Prepares month end reports as needed. Process travel agent commissions.

6-3-19
JOB # 22398
POSITION: Credit and Collections Specialist
LOCATION: Petaluma
SALARY: $22-$25/hr. DOE
HOURS: FT
DESCRIPTION: Responsible for maintaining US and international account portfolio including deductions processing and collections. Maintain a clean AR and work with departments to resolve all chargebacks within 90 days. Responsible for assessing the collectability of an account and making recommendations for disposition. Maintain strong relationships with customers as well as working across all departments within our organization to determine root causes of deductions. Provide timely and accurate reporting and distribute to related departments. Assist in credit reviews and customer on-boarding. QUALIFICATIONS: Associates degree (A.A.) or equivalent from a two year college or technical school and/or training: or equivalent education & experience. 3-5 years high volume corporate collections experience. Knowledge of billing and collections procedures. Accounts Receivable experience. Experience with Oracle or other ERP System. Knowledge of automated financial & accounting reporting systems; proficiency in Microsoft Outlook, Word & advanced Excel skills.

5-31-19
JOB # 1
POSITION: Bookkeeper Assistant
LOCATION: Novato
SALARY: $18/hr.
HOURS: PT
DESCRIPTION: An independent bookkeeper that has several clients is looking for someone who has a strong command of double entry accounting. Must be proficient with QuickBooks Desktop and Online for data entry. Work is in their home office in Novato. 10-12 hours per month spread over 2 to 3 days a month. Good opportunity to gain experience and expertise.

5-31-19
JOB # 1 & 2
POSITION: Bookkeeping Assistant or Full Charge Bookkeeper
LOCATION: Petaluma
SALARY: $25/hr. to start
HOURS: 1FT & 1PT
DESCRIPTION: 1 Full-time and 1 Part-time 1:30p-4:30p M-Th Looking for someone familiar with Quickbooks and full charge bookkeeping. They have clients with everything from AR, AP and Payroll. They have hi-tech systems, touch screen computers, utilize Adobe Acrobat, Excel and lots of connecting programs. Looking for someone FLUENT on computers. An ideal candidate would be efficient at keyboarding, electronic calculators, QuickBooks, Excel, understand how invoices function for both AR and AP and harbor an innate ability to be professional. All employees work directly with clients and are expect to be professional at all times. Everyone on the team gets along great. They are energetic and happy, but they work hard!

5-22-19
JOB # -28207
POSITION: Payroll Manager
LOCATION: Petaluma
SALARY: $70k-$80k/yr. DOE
HOURS: Full time
DESCRIPTION: Responsible for management of the payroll function ensuring the timely and accurate payments for 1200+ employees per week in California. Responsibilities: Manages full-cycle payroll functions for multiple locations to ensure that the organizations payroll is run efficiently, accurately and all payments are made in a timely manner. Produce payroll reports, review personnel and data load files, perform audits and take action as necessary to ensure the accuracy of weekly payroll. Ensure all costing and journal information for the posting to the finance systems are accurate. Perform monthly and annual payroll reconciliations to ensure integrity of the payroll data. Work with Controller on depositing and reporting payroll taxes in compliance with state and federal guidelines. Prepare Payroll Tax Returns, W2s and ACA forms. Qualifications: 2-3 years of supervisory or lead payroll experience required with demonstrated team leadership and mentorship. Experience managing a team of 3-5 payroll administrators, and/or processors desired. Familiarity with transient workforce (hospitality, restaurants, production, retail, etc.) is helpful. Solid understanding of federal, state and local wage and hour employment tax laws. Experience managing payroll functions for multiple sites and experience with high volume of hourly/non-exempt employee population. Exceptional knowledge of the payroll regulations including payroll taxes, unemployment insurance, ACA, etc. Exceptional skills in computer applications and software, especially MS Excel. Bilingual preferred (English/Spanish).

5-22-19
JOB # -1
POSITION: Tax Professional
LOCATION: Ukiah
SALARY: $35-$50/hr. DOE
HOURS: Full Time
DESCRIPTION: A unique tax and legal compliance business offering services tailored to their customers is currently seeking a tax professional to join their very busy team working out of our office in Ukiah. Qualified candidates will possess the following: B.S. degree in Accounting; Masters in Accounting or Taxation a plus. 3-5 years experience in tax return preparation. Strong computer skills; knowledge of ATX a plus. Technical ability reflective of experience. Ability to work within a team framework. Comfort with 280E. Familiarity with a variety of return types including personal, corporations and trusts. Self Starter. CPA not required. Problem solving skills. Willingness to work with clients who are not always familiar with the tax process. Some of our benefits include: competitive salary, health benefits, PTO based on length of employment

5-22-19
JOB # -2
POSITION: Bookkeeper
LOCATION: Ukiah
SALARY: $25-$40/hr. DOE
HOURS: FT.
DESCRIPTION: Responsibilities: Check and verify source documents such as invoices, receipts, computer printouts. Allocate and post financial transaction details to subsidiary books. Transfer data to general ledger. Reconcile and balance all accounts. Draw up financial statements (trial balance, income statement, balance sheet). Collate and analyze account data and generate financial reports. Track and maintain inventory records. Maintain internal control systems. Prepare and process payroll. Comply with relevant reporting requirements. Calculate and prepare tax payments, including sales and excise tax. Assist with budget preparation. Assist with audits. Maintain complete filing system to support financial records. Education and Experience: Knowledge of bookkeeping practices. Knowledge of generally accepted accounting principles and procedures. Working knowledge of relevant computer applications. Knowledge of data management and financial data analysis. An associate degree in accounting, finance or business or a bookkeeping certification is an advantage. Strong familiarity with UNICAP and 280E a plus. Travel may be required

5-21-19
JOB # -26271
POSITION: Accounts Payable Specialist
LOCATION: Kenwood
SALARY: $18-$22/hr. DOE
HOURS: FT
DESCRIPTION: Preparing monthly check runs, daily reconciliations. Responsibilities: Responsible for full cycle AP tasks. Vendor inquiries for obtaining missing invoices, statements, credits, clarifications. Daily cash reconciliation and preparation of bank deposits. Assisting with bi-weekly payroll processing. Responsible for initiating all online payments. Responding to credit card chargebacks, researching orders and responding within deadlines. Assists in posting and processing Accounts Receivables. Participates in monthly inventory cycle counts. Assists with reception as needed at another local office location. Qualifications: Minimum 2 years accounts payable experience. Strong skills in Microsoft Office Applications and the ability to learn custom software. 10-key by touch and accurate typing skills. Strong cash handling skills. Must have basic office skills (filing, organizing, copier/fax operations, etc.). Requirements: Must be able to pass a background and drug screening. Have reliable transportation

5-20-19
JOB # -1
POSITION: Accounts Payable Clerk/ Admin
LOCATION: Windsor
SALARY: $DOE
HOURS: FT
DESCRIPTION: Responsible for preparing invoices for payment. The Admin role provides specific clerical functions in an accurate, timely manner as directed to support the accounts payable administration. Duties: Reviews invoices and matches correct backup (multi step process for trucking and materials) or obtains approval, if needed, using order and purchase order numbers; verifies correct pricing; asks follow-up questions as appropriate. Prepare bi-weekly check run for signature. Monitor A/P Aging. Reconciles vendor accounts/statements. Effectively communicates with other departments and vendors regarding invoices/inquiries via email and/or telephone. Maintains contact with vendors on accounts payable matters via email and/or telephone. Request missing documentation; invoices, backup and statements, when necessary. Ensure all invoices have been posted to correct accounts in QuickBooks. Willing to train in: Construction/Trucking - language terminology; truck tag structure. QuickBooks Desktop. Qualifications: GL Comprehension. Significant computer aptitude; Software savvy. Must be able to operate a 10-key. This position has potential for growth.

5-15-19
JOB # -21
POSITION: Accounts Receivable
LOCATION: American Canyon
SALARY: $22-$25/hr. DOE
HOURS: FT - Temp to Hire
DESCRIPTION: Position is with a manufacturing company, Temp-hire, Full time. Responsibilities: Analyze customer payment trends. Apply customer payments received online and record sales. Review deductions and identify any invalid deductions. Review AR aging identifying past due accounts and contact customers to collect dues. Work alongside the Controller and other team members. Qualifications: 1-2+ years experience with collections (AR). General Microsoft Office skills (Excel, Word, etc.). Experience with ERP preferred. Attention to detail and ability to multi-task. Excellent communication skills

5-15-19
JOB # -20
POSITION: Junior Accountant
LOCATION: Santa Rosa
SALARY: $20-$22/hr. DOE
HOURS: FT - Temp to Hire
DESCRIPTION: Position is Temp-hire, Full time. Responsibilities: Review and process invoices. Communicate with vendors and clients when necessary. Keep accounting documents organized and filed correctly. Assist with any administrative tasks as needed (answering phones, sorting mail, etc.). Qualifications: Excellent communication and customer service skills. General Microsoft Office skills (Excel, Word, etc.). Ensure accuracy with data entry into QuickBooks. Attention to detail and ability to multi-task

5-15-19
JOB # -19
POSITION: Accounting Clerk
LOCATION: St. Helena
SALARY: $20/hr.
HOURS: FT - Temp to Hire
DESCRIPTION: Position is Temp-hire, Full time. Responsibilities: Process and maintain vendor invoices and records. Assist with daily, weekly, and monthly AP/AR. Ensure accuracy and conduct audits of AP records. Keep accounting documents organized and filed correctly. Qualifications: 1+ years experience with AP/AR or general accounting. Detail oriented in a fast-paced environment. Excellent organizational skills. General Microsoft Office skills (Excel, Word, etc.)

5-15-19
JOB # -18
POSITION: Accounts Payable Clerk
LOCATION: Santa Rosa
SALARY: $22/hr.
HOURS: FT - Temp to Hire
DESCRIPTION: Position is Temp-hire, full time. Responsibilities: Organize and maintain all payables. Prepare all invoices for payments. Prepare checks and any reports needed. Assist with month-close and bank reconciliations. Consolidate, validate, and enter all internal and external payables into the system. Qualifications: Experience in an AP or similar position. Acute attention to detail. Strong interpersonal, communication, and customer service skills. Microsoft Office skills. Ability to multi task and get tasks done quickly and efficiently

5-15-19
JOB # -17
POSITION: Assistant Bookkeeper
LOCATION: Petaluma
SALARY: $22/hr.
HOURS: FT - Temp 6 months
DESCRIPTION: Position is Temporary (6 months), Full time. Responsibilities: Process and deposit rent checks. Write checks and deliver to appropriate person. Handle ACH network to transfer funds. Disperse payments to owners and vendors. Assist in sales order and invoices. Qualifications: Proficiency in the use of Excel and other Microsoft Office programs. Experience with property management preferred. 2 years experience in accounting or related role. Strong attention to detail and time management skills. Ability to multi task and get tasks done quickly and accurately

BUSINESS

Ongoing 2019
JOB #-
POSITION: Ongoing Business positions with Sonoma County Human Resources Department
LOCATION: Santa Rosa
SALARY: $see county website
HOURS: FT and PT
DESCRIPTION: Current positions include: (apply by date): To view the complete position details, or other administrative positions, and apply online, visit us at www.yourpath2sonomacounty.org or phone HR at 707-565-8059.

6-18-19
JOB #-1
POSITION: Front Office Assistant
LOCATION: Kenwood
SALARY: $17/hr.
HOURS: PT 3 days a week
DESCRIPTION: Part-time Position: 9:00 - 4:30 three days a week. Assist the staff in the daily operation of the front office. Disseminate all in-coming and outgoing correspondence such as public/county mail, electronic, web and phone communications while observing the highest level of professionalism and confidentiality. This position has a strong presence in the office and this employee becomes a conduct through which all communication flows. RESPONSIBILITIES: Assure a smooth running business office with adequate equipment, supplies, safety precautions, cleanliness, space arrangement, filing etc. Maintain appropriate business records with respect for confidentiality. Maintain data, database software. Meet and greet the staff and other individuals walking in the office or calling in an Up and Can Do Manner. You must respect the staff and assist them in keeping the office running smoothly, supplied, clean and organized. Phone and front experience and experience work with MS Office. Database experience is helpful.

6-10-19
JOB # -5
POSITION: Credit Collector
LOCATION: Petaluma
SALARY: $DOE
HOURS: Full time
DESCRIPTION: Responsible for daily activities and operations of the collections and credit department. Duties: Reviews the aging report and pursues collection of past due amounts. Directs and coordinates customer service activities and follow-up on customer short pays or billing disputes. Interfaces with appropriate personnel and managers to exchange information and update records. Establishes, implements, and monitors collections policy; makes and communicates adjustments as needed. Reviews credit policy; recommends adjustments when delinquent patterns occur. Assists with assessment of the creditworthiness of potential customers, including establishing payment terms and credit limits. REQUIREMENTS: Proficient in MS Excel and Word, Net Suite, SAP Business One or MAS90 Accounting software. Acute attention to detail. Commitment to excellence and high standards. Strong organizational skills; able to manage priorities and workflow. Excellent written and verbal communication skills.

6-6-19
JOB # -3
POSITION: Account Coordinator/Sales Assistant
LOCATION: Sonoma
SALARY: $18-$22/hr. DOE
HOURS: Full time
DESCRIPTION: Duties: Supports Account Executives and the sales team. Screen inbound calls. Write up and/or proofread and enter all orders. Assist with all paperwork to maintain the flow of each project to turn into accounting. Research projects for quotes. Follow up with clients on status. Assemble research for reorders. Call potential clients with expiring quotes, and other customer outreach. Keeps samples of all catalog programs on file. Monitor shipping report with expected orders. File all shipping quotes for Account Executives. Ship catalog and samples requests. Research old customer reorders for price accuracy and quantity. Licensing, TM and manufacturing paperwork as needed. Verify order accuracy. Maintain project files for Account Executives. Assist with desk in Account Executives absence. Provide Customer Service. Input final quote and final approved factory artwork. CRM and customer records updates including new customer record creation. They offer Health Insurance, paid holidays, fun environment, room to grow & have a career.

6-6-19
JOB # -2
POSITION: Shipping & Receiving
LOCATION: Sonoma
SALARY: $18-$22/hr. DOE
HOURS: Full time
DESCRIPTION: Duties: Verify the accuracy of deliveries and packing lists. Ensure all shipments are counted and packed according to company standards. Process sales orders, Ship and receive packages via UPS/USPS/Fed Ex/DHL, Pick, pull and pack orders properly in a timely manner. Maintain shipping, office and janitorial supplies. Maintain and organize inventory. Initiate and coordinate necessary arrangements for shipping with carriers; work with carriers to resolve shipment delivery disruptions. Develop best practices for improving shipping rates and maximizing profitability. Fill stock orders. Accounting department support-invoice mailing and emailing, account statement faxing, etc. Offer Health Insurance, paid holidays, fun environment, room to grow & have a career.

5-21-19
JOB #-1
POSITION: Office Assistant
LOCATION: Santa Rosa
SALARY: $18-$22/hr. DOE
HOURS: PT 20hrs/wk.
DESCRIPTION: P/T 20 hrs./ wk. to start. Potential to grow to full time a possibility. Responsibilities: Answer phones and transfer calls. Take and distribute accurate messages. Receive, sort and distribute incoming mail. Monitor incoming emails and answer or forward as required. Call insurance carriers to obtain needed information. Prepare outgoing mail for distribution. Fax, scan and copy documents. Maintain office filing and storage systems. Create and update records ensuring accuracy and validity of information. Update and maintain databases such as mailing lists, contact lists and client information. Type documents, reports and correspondence. Qualifications: High School Diploma or equivalent. Previous office experience desired; business college training an advantage. Competent computer skills, proficiency in MS Office (MS Word and MS Excel experience required). Working knowledge of office equipment, like printers and fax machines. Internet skills including use of e-mails, group messaging and data collection.

INFORMATION TECHNOLOGY

6-14-19
JOB #-3
POSITION: Network Administrator
LOCATION: Santa Rosa
SALARY: $70k-$80K/yr. DOE
HOURS: FT
DESCRIPTION: Primary point of contact for network related services. Maintain network reliability, availability and security. Field, diagnose, and resolve or escalate requests. Develop and maintain network documentation. Overflow helpdesk support. Hands-on implementation of desktop hardware and software. Work with network engineer to implement network hardware and software. Ticket maintenance and management. Work on-call rotation, including weekends. Requirements: AS/AA degree in IT or equivalent. Field experience or certifications may substitute. 5-plus years of experience in a business environment, supporting Windows, Mac, and cloud hardware and software. 5-plus years of experience interacting with users and supporting line of business software. 3-plus years of experience administering Windows networks containing; Active Directory, MS Exchange, network storage, VMWare, SQL, and network equipment. Travel to user sites in Santa Rosa, Rohnert Park, Petaluma, and Sonoma as needed. Experience with VOIP telephony and IVR systems. Experience with cloud applications (e.g. Office 365, NetSuite). Valid California State Drivers License with no serious driving offenses. A reliable source of transportation with proof of insurance is required.

6-13-19
JOB #-14244
POSITION: IT System Administrator
LOCATION: Petaluma
SALARY: $DOE
HOURS: FT
DESCRIPTION: Duties: Directing customers appropriately over the phone. Explaining telecommunication systems. Updating and Maintaining the company ticket system. Requirements: Experience with VMware ESXi/vSphere 5.0-6.0 (REQUIRED). 5+ years as a Network Administrator experience. 5+ years of experience supporting users in a business environment and supporting Windows servers and workstations. Thorough knowledge of Microsoft Windows Desktop and Server operating systems. Active Directory and Exchange experience in an enterprise environment. Thorough knowledge of the TCP/IP Stack, networking, and routing. Experience with testing and installation of software upgrades/patches. Deploy, maintain and resolve issues for all applications and computer equipment utilizing corporate tools. Monitor the LAN/WLAN/WAN network environment, including routers, switches, firewalls, wireless AP, telephony, printers, internet access and software applications. Ability to assist or resolve networking issues during off business hours and to be on-call as needed. Qualifications: Excellent customer service skills, including patience and concern for client issues, problems, and the ability to effectively convey technical information to non-technical users. A talent and passion for problem solving. Administrative experience with Microsoft Windows XP, 2000, 2003, 2008, Windows 7, and MS Office 2010. Understanding of Windows networking and Active Directory. Comprehensive understanding of Microsoft Outlook/Web Mail. Ability to lift up to 50 pounds. Pass a drug test (Positive for Marijuana is a Fail).

6-10-19
JOB #-3
POSITION: Entry-level IT Support
LOCATION: Santa Rosa
SALARY: Starts at $18/hr.DOE
HOURS: PT 30hrs/wk.
DESCRIPTION: Entry-level Remote/Telephone and Onsite IT support. Part time. Seeking professional, up-beat, results-oriented applicants. This is not a fluffy position -- you must bring your talent and passion for all things IT. Competence with network/PC hardware and software troubleshooting/repair is a must. Server knowledge a plus - we can teach you what you don't know. Strong Communication skills are required as we provide telephone support to our end-users. The position will be demanding and will require you to learn. If you want to be bored at work this is not the job for you. We are an established, growing company. We are locally owned and committed to our loyal staff and clients. You must be a team player and willing to work in a fast-paced collaborative environment. We are interested in finding solutions to technical challenges quickly and efficiently.

5-28-19
JOB #-28233
POSITION: Slot Technician I
LOCATION: Geyserville
SALARY: $DOE
HOURS: FT
DESCRIPTION: Expected to work the necessary hours to meet the needs of a 24 hour establishment. Provides courteous and prompt service in repairing machines, maintains machine performance through preventative maintenance and evaluation of reports on machine performance. Responsible for the immediate, periodic, and overhaul repair, maintenance and general operation of the slot machines. Possesses strong technical skills, both electrical and mechanical. Must learn and maintain a thorough working knowledge of slot and video games and equipment. Routinely strives to build and maintain rapport with customers, by handling disputes and making every effort to achieve customer satisfaction. Minimum of six (6) months experience in electronics repair or as a slot technician. Basic knowledge of electrical circuitry, electronics and mechanical devices. High School Diploma or equivalent GED required. Electronic experience preferred. Must be able to lift up to fifty (50) pounds independently. A PRE-EMPLOYMENT DRUG TEST, FINGERPRINT, AND BACKGROUND CHECK IS REQUIRED

5-24-19
JOB #-5
POSITION: Enterprise Support Engineer
LOCATION: Santa Rosa
SALARY: $40/hr. Negotiable
HOURS: FT temp to Hire
DESCRIPTION: QUALIFICATIONS: BA/BS degree, with emphasis on computer science, management information systems or business; or equivalent. At least 5 years of related experience; demonstrated proficiency and utilizing best practices in Enterprise Information Systems. Extensive knowledge of personal computer hardware, mobile devices, and software packages including Microsoft Windows 7/10 operating systems, Microsoft Office suite, databases, e-mail, and other programs including cloud based applications and services. Experience with diagnostic and troubleshooting, including using remote control tools to support remote users. Assist in administration of core business applications. Must be well versed in resolving all common computer problems including viruses, spyware, slow performance, errors, software application installation and configuration, wireless networks and peripheral problems. Analyze root cause problems and execute corrective action. Coordinate with Enterprise Infrastructure staff to resolve technical issues. Experience with Server operating systems, active directory, domain controllers, DNS and DHCP, local-area network and wide-area network communications systems and their components. Internet and intranet technologies, cloud computing and computer security and data protection. Experience with computer Imaging, backup software and asset tracking / Inventory management. Travel required in performance of job.

Ongoing 2019
JOB #-
POSITION: Ongoing Information Technology positions with Sonoma County Human Resources Department
LOCATION: Santa Rosa
SALARY: $see county website
HOURS: FT and PT
DESCRIPTION: Current positions include:(apply by date): To view the complete position details, or other administrative positions, and apply online, visit us at www.yourpath2sonomacounty.org or phone HR at 707-565-8059.

LEGAL

6-18-19
JOB #-1
POSITION: Front Office Assistant
LOCATION: Kenwood
SALARY: $17/hr.
HOURS: PT 3 days a week
DESCRIPTION: Part-time Position: 9:00 - 4:30 three days a week. Assist the staff in the daily operation of the front office. Disseminate all in-coming and outgoing correspondence such as public/county mail, electronic, web and phone communications while observing the highest level of professionalism and confidentiality. This position has a strong presence in the office and this employee becomes a conduct through which all communication flows. RESPONSIBILITIES: Assure a smooth running business office with adequate equipment, supplies, safety precautions, cleanliness, space arrangement, filing etc. Maintain appropriate business records with respect for confidentiality. Maintain data, database software. Meet and greet the staff and other individuals walking in the office or calling in an Up and Can Do Manner. You must respect the staff and assist them in keeping the office running smoothly, supplied, clean and organized. Phone and front experience and experience work with MS Office. Database experience is helpful.

6-14-19
JOB #-27375
POSITION: Paralegal
LOCATION: Napa
SALARY: $75k-$80k/yr. DOE
HOURS: FT
DESCRIPTION: Direct Hire position. Responsible for supporting multiple attorneys in respect to Probate and Trust Administration. Requires superior attention to detail and organizational skills. Responsibilities: meeting and communicating professionally with clients, sending required notices, collecting asset information and assisting with appraisals, reviewing estate planning documents, creating asset allocation agreements, and other tasks required to complete trust administrations in an efficient and timely manner. Requires previous experience as a Paralegal. Must be tech-savvy and able to work both independently and as part of a team. This is a full-time position with flexibility for overtime as needed. REQUIREMENTS: BS/BA degree or equivalent experience; Paralegal certificate preferred. Minimum five (5) years experience as a Paralegal in Trust Administration; experience with Trust Accounting a plus. Ability to prioritize, coordinate and handle multiple projects to meet deadlines. Strong word processing skills with experience with Microsoft Office, ProLaw, HotDocs, MindMap, etc.

6-7-19
JOB #-1
POSITION: Legal Admin-Part time
LOCATION: Santa Rosa
SALARY: $DOE.
HOURS: PT 15-20hrs./wk.
DESCRIPTION: Santa Rosa Family Law attorney is looking for part time admin help. 15-20 hours a week. Some experience would be great, but can train the right person.

6-6-19
JOB #-28209
POSITION: Paralegal
LOCATION: Santa Rosa
SALARY: $55K-$60K/yr. DOE.
HOURS: FT. Direct Hire
DESCRIPTION: Our client is seeking a Paralegal for an Estate Planning firm. You are a team player, detail oriented, and comfortable working in a small, friendly, client focused office. You are able to work Monday thru Friday from 8:00am to 5:00 pm. Bonus: A relaxed working environment, relaxed dress code (jeans at the office!). No Weekends. Professional development. You are good at: 1-3+ years paralegal estate planning. Probate experience-ability to take a probate from beginning to end with light supervision. Proficient with Word, Excel, Gmail, & Google calendar. Conducting internet research. Comfortability calling clerks, records, & various agencies. CLIO software. They would be willing to have someone with one year of experience if it is someone who is sharp, shows initiative and can learn quickly.

6-3-19
JOB #-2
POSITION: Legal Assistant/Paralegal
LOCATION: Santa Rosa
SALARY: $20-$25/hr. DOE.
HOURS: P/T 10-20hrs.
DESCRIPTION: PT 10-20 hrs. Legal Assistant/ Paralegal for a firm that mainly handles medical malpractice and elder abuse. You will be mainly be typing, filing, answering the phone and providing some backup to the attorney's assistant unless the person can handle responding to discovery and trial preparation on his/her own. Willing to train and bilingual candidates are desirable

5-31-19
JOB #-1
POSITION: Legal Customer Support Specialist
LOCATION: Petaluma
SALARY: $25/hr.
HOURS: Full time
DESCRIPTION: Looking for someone that is reliable, learns quickly and can multitask. Enjoys helping people and are graceful under pressure. Want to be part of a team that is challenged daily. Communication, both written and oral, are well above average. Have worked in a corporate environment in the past and understand what it means to be professional. Are coachable and look for ways to improve yourself, your team and your company. Understand that the key to taking care of customers is being empathetic and having active listening skills. Duties: Assist customers in resolving issues on the phone, over email and chat. Maintain accurate, detailed and concise customer contact records. Forward appropriate issues to cross functional departments for action and follow up with the customer. Be accountable for your own learning and contribute to the gathering of information for the department. Requirements: Legal industry knowledge and experience is very helpful. Previous customer contact experience, preferably in a corporate environment. Email and chat experience a plus. Experience in SalesForce / ServiceCloud a plus. Stable work history over the past 5 years.

5-30-19
JOB #-7
POSITION: Legal Assistant
LOCATION: San Rafael
SALARY: $DOE
HOURS: FT or PT can be flexible
DESCRIPTION: We are a small, fun, team oriented law firm looking for an energetic and upbeat legal assistant. Job duties include, but are not limited to: transcription, general administrative tasks and working closely with our legal team. Candidate should be able to prioritize, multi-task, and work independently in a fast paced environment. We have full time availability, however for the right candidate, we are willing to work with a student's schedule to allow for part time.

5-22-19
JOB #-26952
POSITION: Receptionist/ Front Desk
LOCATION: Santa Rosa
SALARY: $17-$18/hr. DOE
HOURS: PT 9-3 M-F
DESCRIPTION: Part time 9am-3pm Mon-Fri. A Santa Rosa based law firm, has an immediate part-time opening for an experienced Receptionist/Front Desk Assistant. Candidate must have: Strong organizational, administrative and computer skills. Ability to multi-task and interact effectively with both clients and staff. Previous experience working in a law office preferred.

Ongoing 2019
JOB #-
POSITION: Ongoing Legal positions with Sonoma County Human Resources Department
LOCATION: Santa Rosa
SALARY: $see county website
HOURS: FT and PT
DESCRIPTION: Current positions include: (apply by date): To view the complete position details, or other administrative positions, and apply online, visit us at www.yourpath2sonomacounty.org or phone HR at 707-565-8059.

MEDICAL

6-6-19
JOB #-24023
POSITION: Medical Assistant
LOCATION: Santa Rosa
SALARY: Depending on Experience
HOURS: Full time
DESCRIPTION: Long-established orthopedic practice is recruiting for a full-time Certified Medical Assistant position. This position works directly with an orthopaedic surgeon and is integral to facilitating patient care; a service oriented attitude, reliability, professionalism, ability to work at a face pace, and ability to prioritize are a must. Duties include but are not limited to: Rooming patients: initiate visit note in EHR, update medical history, confirm purpose of visit, ensure necessary documentation/results are on file for doctor to review. Coordinating documentation/clearances in preparation for surgery, provide necessary info to surgery scheduler. Assisting with minor in-office procedures, preparing medications as directed by a physician. Removing sutures and changing dressings. Authorizing prescription refills as directed. Obtaining authorizations for certain procedures. Answering/returning patient calls. Stocking rooms, coordinate with others on medical supply inventory and placing orders. Requirements: Certificate of graduation from a medical assistant training program. At least 1 year of work experience as a medical assistant. Exceptional customer service skills. Ability to work independently and as part of a team. Ability to work in a fast paced environment. Experience working in an EHR. A plus: Experience in orthopaedics and/or surgical practice. Bilingual. Medical/Dental/Vision/401K.

6-3-19
JOB #-27590
POSITION: Medical Front Office Assistant/MA
LOCATION: Petaluma
SALARY: $20-23 DOE
HOURS: Full time
DESCRIPTION: Busy Family Practice medical office is seeking a full-time front office medical assistant, with some back office needs. We will consider a recent grad with great people skills and a professional manner. Desired qualities: **Quick to learn, willing and able to take on a variety of tasks. **Strong computer skills. **Maintain office procedures and systems and follow direction. **Outstanding communication skills. **Quality - accuracy, thoroughness, and neatness of work. **Able to manage time, organize and prioritize task. **Versatility - able to handle new responsibilities, respond well to change in procedure and situation. **Enjoy a fast paced environment and challenges. **Team player - focuses on patient care and supporting physician. Responsibilities: Perform a wide variety of duties including handling phone calls, scheduling patients, greeting patients, reviewing patient charts daily, refilling prescriptions, submitting prior authorizations and referrals, as well as other general office duties. Occasional coverage of back office may be needed, including rooming patients, taking vitals, administering injections and in-office testing,as needed.

5-20-19
JOB #-1
POSITION: Medical Assistant
LOCATION: Santa Rosa
SALARY: DOE
HOURS: Full time
DESCRIPTION: The MA is responsible for a wide range of administrative and clinical tasks to assist our clinical providers. The MA provides support in delivering excellent patient service, clinical support, and front office duties and promotes health and wellness. The MA ensures the clinic runs efficiently by managing the flow of patient services, monitoring resources, and works collaboratively with the clinic providers.

5-9-19
JOB #-28283
POSITION: Medical Receptionist-Front office
LOCATION: Santa Rosa
SALARY: $14-16.00
HOURS: Part time and full time 24-40
DESCRIPTION: Medical practice with 10 private practice healthcare providers, looking for a friendly medical receptionists to join our team. Duties include: Answering incoming telephone calls Greeting and welcoming 20-50 patients daily Collecting fees for services rendered Scheduling patient appointments using an electronic health record, Acquiring and entering accurate patient demographic and insurance information, Cashier for supplement sales, Other various tasks in fast-paced office . Ability to multitask while gracefully handling multiple demands is an absolute necessity! Strong familiarity with Windows based computers is required. Understanding of healthcare insurance is a plus, with an interest in integrative and alternative medicine preferred. The right candidate must have: strong customer service skills, excellent verbal communication skills, common sense, an enjoyment for a fast-paced environment, a good attendance record, a strong work ethic, prioritization/organization abilities, and enjoy working in a team environment. Above all, candidate needs to be a friendly person who listens and responds to patient needs while juggling the many tasks of being at the "hub" of our office.

5-7-19
JOB #-1
POSITION: Back-up Receptionist
LOCATION: Santa Rosa
SALARY: $DOE
HOURS: 40
DESCRIPTION: Back-up on phones with a very wide variety of front office responsibilities/opportunities as well. Position requires person who is able to multi-task and switch gears/transition from one thing to another quickly and smoothly; an energetic person who thrives on variety and is detail oriented. Team player. First and foremost: Back up primary receptionist / fill-in as primary receptionist when she is out Daily agenda - enter appropriate copays in Advanced MD accounts Verify benefits before eval visit / follow through with accurate information after the fact Make sure the paperwork for 7:00 and 7:30 new patients for the next day is in folder for early a.m. PTs Monitor quality and accuracy of intake information Scan all documents including new patient forms Post all unapplied copayments in patient accounts - AMD - use unapplied report Open mail Follow up calls to patients not making regular copays Secure all PHI before leaving each day Stock forms drawer including Kevin's eval forms and supply at front desk Stock business cards Cull old referrals. We cross-train all positions (Billing, Collecting, Verifications and Authorizations, Reception)and work closely as a team.

5-1-19
JOB #-10716
POSITION: Front Office MA
LOCATION: Santa Rosa
SALARY: $17-19 DOE/certification
HOURS: 40
DESCRIPTION: Medical and cosmetic dermatology office. Previous medical office experience and familiarity with medical billing and electronic medical records is required. Certification as a medical assistant is a plus.

4-29-19
JOB #-1
POSITION: Medical Assistant
LOCATION: Sonoma and Santa Rosa
SALARY: $17-23 DOE
HOURS: 40
DESCRIPTION: Medical assistant needed to assist the MD with patient care and administrative duties at both our locations in Sonoma (4 days) and Santa Rosa (1 day). No prior experience is needed. Completed MA program is a plus but not required, we will provide on the job training. Dependable, caring and meticulous are needed traits. Looking for someone to join our team long term.

4-15-19
JOB #-28033
POSITION: Front Office Receptionist
LOCATION: Santa Rosa
SALARY: $DOE
HOURS: FT
DESCRIPTION: Greet and check in patients at the front desk. Bilingual preferred. Knowledge of medical office procedures, Knowledge of contracted insurance plans and requirements, Excellent customer and communication skills, Possess the ability to work productively, both independently and with other individuals. Ability to maintain positive relationships with patients, employees and facility staff. Must be well-organized and detail-oriented. Strong computer skill. Job Responsibilities: a. Greet and check in patients b. Ensure all patient demographic information is current in Practice Management System c. Scan insurance, demographic and any related medical information into the Practice Management System and EHR. d. Ensure insurance information is current and active. e. Verify insurance eligibility f. Ensure appropriate referral/authorization for visit is in place g. Collect payments including co-payments and outstanding balances h. Communicate with patients regarding providers schedule status i.Schedule follow-up appointments j.Answering and re-directing phone calls

2-6-19
JOB #-25514
POSITION: Front Office Receptionist
LOCATION: Santa Rosa
SALARY: $15.00
HOURS: 24-30
DESCRIPTION: Greeting patients in office. Collect copay and insurance information. Collect health history documents. Room patients and load imagings on CD for the doctor to review. Schedule patients for follow up using Medisoft. Answering phones and taking detailed and accurate messages. Returning patient phone calls and document the call in the chart. Charting. Scanning documents.

TOURISM/HOSPITALITY

5-31-19
JOB #-27779
POSITION: DTC/Wine Club Customer Service Assistant
LOCATION: Windsor
SALARY: $17-$19/hr. DOE
HOURS: FT
DESCRIPTION: M-F 7am-3:30 pm, Full time with Benefits. Looking for a dynamic customer service person to work with their wineries to assist in processing their daily and seasonal shipments. Have great attention to detail with ability to multi-task in a deadline driven environment. Like working with multiple clients and be great on the phone and in person. There are no sales involved in this position. Email correspondence with wineries is frequent, so strong email communication skills are required. Duties: Daily order Processing & Wine Club Processing. Manual order entry. Scheduling order releases. Transferring Wine. Coordinating POS material. Resolving Issues with shipments. Order Changes. Redirects/Recalls. Damages. Mis-shipments. Experience: Prior experience in the wine industry. AMS experience a plus. ShipCompliant experience a plus. Office Suite experience (Word, Excel, & Outlook) UPS Worldship & Fed Ex Ship Manager experience a plus

MISCELLANEOUS