Career Services
Current Job Openings

The following openings were listed with the Empire College Career Services Department on the dates indicated and are available to Empire College graduates and current students.


Please contact Tammy Sams, Career Placement Advisor (medical jobs), or Eddy Gilbert, Career Placement Advisor (non-medical jobs), via e-mail or phone (707-546-4000) for additional details regarding these positions.

ACCOUNTING

1-17-20
JOB #1
POSITION: Accounts Payable Intern
LOCATION: Sebastopol
SALARY: $DOE.
HOURS: PT
DESCRIPTION: Looking for accounting interns! This is a great way to practice your accounting skills, gain real experience in a casual company environment, and get paid. You'd be responsible for Accounts Payable duties, including but not limited to invoicing and reconciliation. The position is for 20-30 hours per week during regular business hours. We are looking for a 6 month commitment with the possibility of extending the role for 1-2 years.

1-17-20
JOB #28016
POSITION: Accounting Assistant
LOCATION: Santa Rosa
SALARY: $18-$20/hr. DOE.
HOURS: FT Temp
DESCRIPTION: Looking for F/T Monday-Friday 8am-5pm. This is an immediate opening for temporary replacement till June 2020. Position will be in charge of purchasing our inventory, posting and paying vendors, helping register vehicles with DMV, light filling, receipting money from vendors that are paying their accounts receivable.

1-17-20
JOB #3
POSITION: Financial Administrative Assistant
LOCATION: Santa Rosa
SALARY: $18-$20/hr. DOE.
HOURS: FT
DESCRIPTION: Provide direct support to the advisors of a Financial Advisory firm. This is a 30 to 40 hour a week position depending on the preference of the employee. Duties: Greet clients and offer refreshments. Process new client onboarding. Prepare and process client forms. Process client checks into their accounts. Assist with preparing client meeting reports. Schedule appointments and make reminder calls. Answer telephones. Check and process mail daily. Submit payment for monthly bills. Liaison with IT service. Create a system for managing supply orders. Qualifications: Experience working in the financial services industry preferred but not required. Proficiency in Microsoft Office Applications including Excel, Word, and Outlook. Experience with financial services software, such as Redtail is a plus. Excellent verbal and written communication skills. Strong attention to detail. Applicant motivated to become a Notary and potentially a Series 6 securities license(training expenses will be employer-paid). Applicant subject to a background check and must be fingerprinted prior to beginning employment.

1-17-20
JOB # 14175-1
POSITION: Accountant
LOCATION: North San Rafael
SALARY: $75k/ yr. base for full time
HOURS: Part time, flexible
DESCRIPTION: This Accounting position is an exciting opportunity to play an integral part in the financial aspect of a small family office in North San Rafael in a beautiful office environment. The essential responsibilities of this position are as follows: Manage A/P processing and posting. Process payroll for staff of 6. Prepare financial statements and balance sheets monthly. Complete bank reconciliations and account schedules. Coordinate with tax preparation with outside auditor. Real Estate, multi-family opportunity. Minimum of 3 years accounting experience, real estate experience a plus. Strong skills in Word, Excel and QuickBooks. Strong understanding of GAAP. Ability to work independently and prioritize. Be able to collaborate with others. Flexible schedule to accommodate your family. 18-24 hours per week. Benefits- Medical and Dental

1-16-20
JOB #7501
POSITION: Bookkeeper
LOCATION: Santa Rosa
SALARY: $27-$28/hr. DOE
HOURS: FT
DESCRIPTION: Looking for someone who has exceptionally strong organizational skills and is comfortable working in a high volume, quick paced environment. Duties: Process bi-weekly payroll; deposit taxes and 401k deferrals. Prepare quarterly and annual State and Federal payroll filings; annual Sales and Use Tax filings. Manage our full-circle billing cycle for 275+ projects electronically each month. Maintain, run and file Accounts Payable. Prepare cash receipts for deposits daily. Reconcile credit card statements monthly, and monitor charges throughout month. Review weekly timesheets of 40 Employees for compliance with State and Federal labor laws. Assist with preparation of annual W-2s and 1099s. Work with Controller to coordinate completion of fiscal year-end tasks. Maintain aged Accounts Receivables collection effort records. Requirements: Previous experience in bookkeeping, ideally in an engineering, professional service, or other fast paced company environment. High degree of accuracy and exceptional attention to detail. AA degree in Accounting or equivalent experience. Payroll processing experience; knowledge of payroll taxes and laws. Previous experience with complex accounting software such as Deltek Vision, Sage, etc. Expert computer skills using Excel; Good knowledge of other Microsoft Office programs (Word, PowerPoint, Outlook)

1-15-20
JOB #26923
POSITION: Payroll Technician/ HR Assistant
LOCATION: Sebastopol
SALARY: $52,147-$67,886/yr. DOE
HOURS: FT
DESCRIPTION: Requirements: Experience with payroll/accounting; including financial and statistical reports. Experience working in Escape Payroll system. Highly efficient and organized. Ability to perform a variety of complex record keeping assignments for payroll and benefits. Excellent communication skills, both verbal and written. Ability to multi-task. Ability to perform under pressure and work within deadlines. Preferred: Experience in human resource practices. Bilingual. Excellent medical, dental and vision benefits.

1-15-20
JOB #14067-56
POSITION: Staff Accountant
LOCATION: Novato
SALARY: $75K/yr.
HOURS: FT, Direct Hire
DESCRIPTION: Details: Position is with a personal care manufacturing industry, Direct hire. Responsibilities: Prepare and invoice customers. Process monthly billings for customers. Prepare revenue and expense analysis. Develop reporting and variance analysis. Reconcile GLs and bank account. Help develop finance and tax strategies. Qualifications: Microsoft Office proficiency, esp Excel. Other ERP or accounting system skills. Handle multiple projects and meet deadlines. Ensure accurate financial reporting. Great communication skills.

1-15-20
JOB #14067-55
POSITION: Accounts Payable Specialist
LOCATION: Santa Rosa
SALARY: $27/hr.
HOURS: FT, Temp to hire
DESCRIPTION: Details: Position is with non profit, Temp to hire, Full time. Responsibilities: High volume invoice entry and processing. Data entry. Weekly reporting and month end reconciliations. Reconcile payments on GL. Qualifications: 3+ years accounting/AP experience. Full cycle AP experience. Knowledge of Excel and other MS Office programs. Attention to accuracy and detail.

1-15-20
JOB #14067-54
POSITION: Accounting Specialist
LOCATION: Santa Rosa
SALARY: $24-$26/hr DOE
HOURS: FT, Temp
DESCRIPTION: Details: Position is with service industry, Temp (4+ months), Full time. Responsibilities: Enter all AP/AR transactions. Provide audit support for processing payables. Journal entries and reconciliations. Ensuring spreadsheets and database are accurate. Ensuring correct billing is performed with communication with various departments. Perform reporting. Qualifications: 4+ years accounting experience. Knowledge of Excel and other MS Office programs. Ability to multitask and stay organized.

1-15-20
JOB #14067-53
POSITION: Admin/AR Clerk
LOCATION: Santa Rosa
SALARY: $20-$24/hr DOE
HOURS: FT, Temp to hire
DESCRIPTION: Details: Position is with Accounting firm, Temp to Hire, Full Time. Responsibilities: Data entry including entering payments. Audit data and enter into Excel. Some collections. Run aging reports for past due clients. Qualifications: Intermediate Excel skills. 2+ years AR. Strong attention to detail. Excellent communication skills. Attention to detail and ability to multi-task.

1-15-20
JOB #14067-52
POSITION: Full Charge Bookkeeper
LOCATION: Petaluma
SALARY: $25-$30/hr DOE
HOURS: FT, Temp
DESCRIPTION: Details: Position is with a non-profit, Full time, Temporary (2-3 months). Responsibilities: Month end journal entries. Balance sheet reconciliations. Issue checks/wires for reoccurring expenses (rent, block grants, etc.). Payroll duties, semi-monthly. Qualifications: 3+ years bookkeeping experience. Payroll experience. Excel spreadsheet and data entry skills.

1-15-20
JOB #14067-51
POSITION: Accounting Clerk
LOCATION: Napa
SALARY: $20-$23/hr DOE
HOURS: FT, Temp
DESCRIPTION: Details: Position is with an education organization, Temp (3 months). Responsibilities: Enter invoices for payment. Check runs. Review financial info to ensure accuracy. Maintain information, files, and records. Input other financial data. Qualifications: Microsoft Office proficiency, esp Excel. Great communication skills. Attention to detail and ability to meet deadlines

1-15-20
JOB #14067-40
POSITION: Jr./Staff Accountant
LOCATION: St. Helena
SALARY: $23-$25/hr DOE
HOURS: FT, Temp
DESCRIPTION: Details: Position is with a wine related industry, Temp (3-6 months), Full time. Responsibilities: Enter journal entries and work with GL. Monthly balance sheet reconciliations. AP/AR duties. Inventory reconciliation and reporting. Qualifications: 0-2 years experience in accounting or related role. Recent Accounting of Finance Grad ideal. Excellent communication skills. Strong attention to detail. Advanced Excel, Word, and Outlook

1-10-20
JOB #1
POSITION: Administrative Assistant
LOCATION: Windsor
SALARY: $20-$22/hr. DOE.
HOURS: FT
DESCRIPTION: Seeking an Administrative Assistant to join our team! Will perform clerical and administrative functions and provide support for Logistics Department, Administrator & CEO. Responsibilities: Assist with Bookkeeping & Payroll Department. Assist Senior Management when requested. Communicate with suppliers and logistics providers. Pay and track transportation invoices. Manage incoming material and warehouse counts. Research alternative shipping methods. Answer telephone calls & take messages. Maintain office supplies and office cleanliness. Filing & scanning all important documents. Qualifications: Previous experience in office administration or other related fields helpful. Proficient in Excel, Word, QuickBooks & Outlook. Ability to read, speak, and write Spanish (preferred). Experience with logistics and oversea shipping (helpful). Previous experience in bookkeeping helpful. Ability to prioritize and multitask. Excellent written and verbal communication skills. Strong attention to detail. Strong organizational skills. Ability to initiate and completed assigned tasks independently. Punctual and keeps strong attendance

1-9-20
JOB #13500-3
POSITION: Payroll Processing Associate
LOCATION: Healdsburg
SALARY: $15-$17/hr. or more DOE
HOURS: FT
DESCRIPTION: Pay: $15-$17/hr, higher if you have experience with payroll systems they currently use. Supporting office operations and communicating with existing or potential clients to collect & update company information as needed for payroll processing for either weekly, bi-weekly or semi-monthly payrolls. Responding to incoming phone/email requests. Although experience related to payroll in the trades would be beneficial, it is not a requirement. This position is considered Entry Level, but there may be opportunity for growth and development within their company. Training will be provided for this position. Duties: Spend several hours each day on the phone with payroll clients. Process payroll for several companies each week using one of our four payroll systems we offer to our clients. Update employee info, enter new employees into the system, complete special reports, request certificates of insurance. Update and maintain client files. Requirements: High School Diploma. Demonstrated Customer Service and Teamwork skills. Comfort communicating with clients via telephone, email, mail, and in person. Proficiency with all standard Microsoft Office and Adobe products such as Word, Outlook, and Acrobat. Strong knowledge of Excel is a must. Preferred Qualifications: FPC certification. Experience with Microsoft CRM. Knowledge of compensation and payroll management. Associates Degree.

1-8-20
JOB #1
POSITION: Accounting Assistant-Part Time
LOCATION: Santa Rosa
SALARY: $18-$20/hr. DOE.
HOURS: PT
DESCRIPTION: Looking to hire an individual with payroll and bookkeeping knowledge. The perfect fit would be a person who wants to work PT 20 -28 hrs per week, with an hourly rate of $18 to $20 per hour. Would like someone who works well with a team, as they do not have a top down philosophy. As long as within the bounds of the law, breaks, lunch, start time and end time are very flexible, unless, working on a project or have strict deadlines.

1-7-20
JOB # 13839-4
POSITION: Accounts Payable Specialist
LOCATION: Santa Rosa
SALARY: $20/hr. to start DOE
HOURS: Full time
DESCRIPTION: FT, M-F 8am to 5pm. Offers full benefits/401k and of course there are opportunities for raises if they perform. Duties: Import data from operational software downloads. Accounts Payable data entry. Correspond with vendors. Vendor statement reconciliation. Weekly/monthly check generation. Filing. Requirements: Knowledge of accounting cycle and closing process is helpful. Experience in an AP support roll is necessary. General math skills. Meticulous attention to detail. Good organizational skills. Ability to handle a high volume of work and meet deadlines. Ability to Multi-task and work independently. Self-starter and Dependable. Good communication skills. Benefits include: 401(k) with Company Match. Health/Dental/Vision (premiums PAID 100% for the employee). Paid holidays, vacation and sick days. Winter and summer company events. You will be required to pass a background check and drug screen prior to hire.

Ongoing 2019
JOB #-
POSITION: Ongoing Accounting positions with Sonoma County Human Resources Department!
LOCATION: Santa Rosa
SALARY: See county website
HOURS: FT and PT
DESCRIPTION: Current positions include: (apply by date): To view the complete position details, or other accounting positions, and apply online, visit www.yourpath2sonomacounty.org or phone HR at 707-565-8059.

BUSINESS

Ongoing 2019
JOB #-
POSITION: Ongoing Business positions with Sonoma County Human Resources Department
LOCATION: Santa Rosa
SALARY: $see county website
HOURS: FT and PT
DESCRIPTION: Current positions include: (apply by date): Sheriff's Office Support Specialist (1/23), Intake and Occupancy Specialist I - Extra-Help (Continuous), Environmental Health Technician - Extra-Help (Continuous). To view the complete position details, or other administrative positions, and apply online, visit us at www.yourpath2sonomacounty.org or phone HR at 707-565-8059.

1-17-20
JOB #3
POSITION: Financial Administrative Assistant
LOCATION: Santa Rosa
SALARY: $18-$20/hr. DOE.
HOURS: FT
DESCRIPTION: Provide direct support to the advisors of a Financial Advisory firm. This is a 30 to 40 hour a week position depending on the preference of the employee. Duties: Greet clients and offer refreshments. Process new client onboarding. Prepare and process client forms. Process client checks into their accounts. Assist with preparing client meeting reports. Schedule appointments and make reminder calls. Answer telephones. Check and process mail daily. Submit payment for monthly bills. Liaison with IT service. Create a system for managing supply orders. Qualifications: Experience working in the financial services industry preferred but not required. Proficiency in Microsoft Office Applications including Excel, Word, and Outlook. Experience with financial services software, such as Redtail is a plus. Excellent verbal and written communication skills. Strong attention to detail. Applicant motivated to become a Notary and potentially a Series 6 securities license(training expenses will be employer-paid). Applicant subject to a background check and must be fingerprinted prior to beginning employment.

1-17-20
JOB #13459-5
POSITION: Assistant Manager
LOCATION: Healdsburg
SALARY: $15-$25/hr. DOE.
HOURS: FT
DESCRIPTION: Looking for enthusiastic music lovers for sales positions at new Downtown Healdsburg Audio/Video store. Duties: Open and close retail store. Assist in managing and sale staff. Delegate and assign daily tasks. Coordinate Staff Scheduling. Greet customers and demonstrate music and video systems. Register sales and promote the brand. Handout flyers promoting store to pedestrians. Maintain showroom and office appearance. Be the first point of contact on phone calls. Transfer to appropriate department/team member if urgent, or open job ticket and assign to team member. Represent the company in a professional manner over the phone and in person. Maintain store inventory and enter purchase request for shortages. Receive incoming materials and verify packing lists. Assist in updating website/social media sites with new content. Requirements: Strong communication and organizational skills. Positive and cheerful personality. Ability to work independently while checking in as appropriate. Proficient with Square POS and Microsoft Office. Able to move and handle boxes up to 40 lbs.

1-17-20
JOB #13459-4
POSITION: Receptionist / Office Assistant
LOCATION: Healdsburg
SALARY: $15-$18/hr. DOE.
HOURS: PT to FT
DESCRIPTION: PT to FT. First point of contact on phone calls. Transfer to appropriate team member if urgent, or open job ticket and assign to team member. Represent the company in a professional manner over the phone and in person. Place product orders using on-line portals and/or emails. Receive incoming materials and verify packing lists. Check order status and expedite late orders with suppliers. Confirm appointment times with customers. Pick up / deliver parts to job sites. Assist in updating website/social media sites with new content. Strong communication and organizational skills with ability to prioritize many small tasks. Positive and cheerful personality. Ability to work independently while checking in as appropriate. Proficient with Microsoft Office. Able to move and handle boxes up to 40 lbs.

1-16-20
JOB #3
POSITION: Law Office Assistant/Clerk
LOCATION: Santa Rosa
SALARY: $15-$18/hr. DOE
HOURS: PT
DESCRIPTION: Part time approximately 25/hours each week spread across M-F. Office closes every Friday at 3pm. A small estate planning law firm is looking for a law office assistant/clerk. This position will generally provide administrative and office support to two attorneys and one paralegal. The job requires answering phones, greeting clients, filing loose documents (numerically), opening new files, preparing transmittal letters, printing postage & labels, making photocopies & scanning, maintaining supply inventory and other practical tasks associated with maintaining a small law office. We are looking for a professional enthusiastic person with office experience, preferably in a legal setting. A high school diploma is required.

1-16-20
JOB #14182-1
POSITION: Administrative Assistant-Part Time
LOCATION: Santa Rosa
SALARY: $15/hr.
HOURS: PT Temp
DESCRIPTION: Part-time, approximately 30 hours, temporary to start 2/15 and work through 4/30. Duties: First to answer phones and monitor incoming/outgoing faxes. Greet and seat clients as needed. File organization (filing, archiving and purging). Scanning documentation onto client folders on computer network. Maintain client database and track documentation received from client. Process mail, including preparation of certified and overnight mail. Ensure mailing rates and meter software is current. Greet clients and act as gatekeeper for partners. Inventory and order tax, office and kitchen supplies in advance of need. Qualifications: Friendly and ability to make clients feel at-ease. Detail oriented. Excellent communication skills both written and spoken. Comfortable speaking up without being confrontational. Prompt and dependable.

1-15-20
JOB #1295
POSITION: Family Advocate
LOCATION: Santa Rosa
SALARY: $20-$24/hr. DOE.
HOURS: FT
DESCRIPTION: FT. Thur-Mon 1:30pm-10pm. Serves residential clients, provides support in a non-judgmental manner, and is on-site and available for translation services as needed. Working collaboratively with clients, the Family Advocate assesses immediate client needs and implements methods and resources to meet those needs. This position documents house activities, performs case management, operational and administrative duties, determines appropriateness and safety of client participation in the residential services program in conjunction with supervisor, and if appropriate, provides client transportation. The Family Advocate staffs the crisis line when volunteers are unavailable. The Family Advocate must be available to be on a rotating on-call schedule, and be responsive to phone calls and to immediate law enforcement advocate requests. This position requires reliable transportation. Qualifications: Two years work or volunteer experience in a human services setting preferred. High school diploma or equivalent. Valid drivers license, current auto insurance, ability to transport self to job-related events and education locations. Willingness to be On-Call, work nights, holidays and/or weekends. Bilingual in Spanish preferred.

1-14-20
JOB #1
POSITION: Construction Project Coordinator/Contractor Administrator
LOCATION: Santa Rosa
SALARY: $22-$25/hr. DOE.
HOURS: FT
DESCRIPTION: Hours per Week: 35-40. This position requires searching for opportunities for projects to bid through various online publications and websites. Once opportunities have been identified, preparing documents to submit to the project owner, much like preparing a resume. Coordinate all bidding opportunities and the people assigned to them. Issuing contracts to sub-contractors and monitoring their compliance with all project requirements. Skills needed: Proficient in Microsoft Office, Excel and Adobe. Excellent communication, time management & problem solving skills. 100% Employer Paid Health Insurance, Paid Holidays & IRA.

1-10-20
JOB #2
POSITION: Administrative Assistant/ Receptionist
LOCATION: Petaluma
SALARY: $DOE.
HOURS: FT
DESCRIPTION: Are you the person who loves to be the face and backbone of an organization? Do you relish being the go-to person who is an organizational expert providing support for a fast paced non-profit team who works with seniors? To be successful, you will want to be that self-starter, positive attitude person who will thrive in an office where your ability to multitask will be appreciated. Your administrative skills will be regularly utilized and always valued. If you are bi-lingual, it will be that extra respected skill that may be called upon to assist staff. Duties: Answer and direct multi-line phone system while providing outstanding customer service. Event planning and coordination assistance. Greet in-person clients and visitors. Organize and maintain office operations, including: Ordering office supplies, Meeting room preparation, Maintain professional appearance of the office, Maintain office phone system. Donation data entry and acknowledgment, and database upkeep. Compile fundraising mailing lists. Maintain confidential case and public files. Support volunteer recruitment and coordination efforts. Respond to administrative support needs of the Executive Director and Business Manager.

1-10-20
JOB #1
POSITION: Administrative Assistant
LOCATION: Windsor
SALARY: $20-$22/hr. DOE.
HOURS: FT
DESCRIPTION: Seeking an Administrative Assistant to join our team! Will perform clerical and administrative functions and provide support for Logistics Department, Administrator & CEO. Responsibilities: Assist with Bookkeeping & Payroll Department. Assist Senior Management when requested. Communicate with suppliers and logistics providers. Pay and track transportation invoices. Manage incoming material and warehouse counts. Research alternative shipping methods. Answer telephone calls & take messages. Maintain office supplies and office cleanliness. Filing & scanning all important documents. Qualifications: Previous experience in office administration or other related fields helpful. Proficient in Excel, Word, QuickBooks & Outlook. Ability to read, speak, and write Spanish (preferred). Experience with logistics and oversea shipping (helpful). Previous experience in bookkeeping helpful. Ability to prioritize and multitask. Excellent written and verbal communication skills. Strong attention to detail. Strong organizational skills. Ability to initiate and completed assigned tasks independently. Punctual and keeps strong attendance

1-9-20
JOB #28226
POSITION: HR Assistant-Part time
LOCATION: Santa Rosa
SALARY: $22/hr.
HOURS: PT Temp to Hire
DESCRIPTION: Part time 20 to 24 hours/week and might increase in hours as the HR function expands. The Human Assistant role performs a variety of Human Resources activities relating to employment, training, employee relations, benefits, record keeping and administration. This is a new position within the company.

1-9-20
JOB #3
POSITION: Payroll Processing Associate
LOCATION: Healdsburg
SALARY: $15-$17/hr. or more DOE
HOURS: FT
DESCRIPTION: Pay: $15-$17/hr, higher if you have experience with payroll systems they currently use. Supporting office operations and communicating with existing or potential clients to collect & update company information as needed for payroll processing for either weekly, bi-weekly or semi-monthly payrolls. Responding to incoming phone/email requests. Although experience related to payroll in the trades would be beneficial, it is not a requirement. This position is considered Entry Level, but there may be opportunity for growth and development within their company. Training will be provided for this position. Duties: Spend several hours each day on the phone with payroll clients. Process payroll for several companies each week using one of our four payroll systems we offer to our clients. Update employee info, enter new employees into the system, complete special reports, request certificates of insurance. Update and maintain client files. Requirements: High School Diploma. Demonstrated Customer Service and Teamwork skills. Comfort communicating with clients via telephone, email, mail, and in person. Proficiency with all standard Microsoft Office and Adobe products such as Word, Outlook, and Acrobat. Strong knowledge of Excel is a must. Preferred Qualifications: FPC certification. Experience with Microsoft CRM. Knowledge of compensation and payroll management. Associates Degree.

1-9-20
JOB #5
POSITION: Account Coordinator/Sales Assistant
LOCATION: Sonoma
SALARY: $18-$22/hr. DOE.
HOURS: FT
DESCRIPTION: Providing administrative support and customer service throughout the entire sales and production process. Duties: Screen inbound calls. Write up and/or proofread and enter all orders. Assist with all paperwork to maintain the flow of each project to turn into accounting. Research similar projects for quotes. Follow up with clients on status as required. Assemble research for reorders. Call potential clients with expiring quotes, and other customer outreach as required. Monitor shipping report. File all shipping quotes for Account Executives (AEs). Check each incoming order for shipping instruction accuracy. Maintain project files for AEs. Assist with desk in AEs absence. Provide Customer Service. Input final quote and final artwork in customer record. CRM and customer records updates including new customer record creation.

1-8-20
JOB #27353
POSITION: Inside Sales
LOCATION: Healdsburg
SALARY: $70k-$90K salary+comm DOE
HOURS: FT
DESCRIPTION: Be an integral part of a strong sales team assisting customers via phone and e-mail with their industrial automation hardware and software orders. Prepare quotes for our Outside Sales Team, and follow up with customers. Win sales and process orders. Requirements: Attention to detail, strong customer service instincts, and a desire to be part of a top performing sales team are all important attributes for success. Have knowledge of industrial automation hardware and software are preferred, but not required. We will train the right candidate! Have experience in sales (two years). Detail oriented, organized, and outgoing. Problem solvers. High level of commitment to customer service. Strong computer skills including Microsoft Office. Excellent written and verbal communication. Able to type at least 45 words per minute

1-6-20
JOB #28265
POSITION: Administrative Assistant
LOCATION: Santa Rosa
SALARY: $15-$17/hr. DOE
HOURS: FT
DESCRIPTION: A full-time administrative position is available immediately for a take-charge person at a premier non-profit in Sonoma County serving attorneys and all others in the legal community. Responsibilities range from routine office tasks and data entry to call-line administration, seminar/event preparation, and much, much more. Qualifications: Ability to multitask, prioritize and work under pressure in a deadline driven environment. Competency in using basic office equipment including scanners, copiers, printers and performing basic troubleshooting on all office equipment. Proficiency in the Microsoft Office Suite (Word, Excel, and Outlook a must. Knowledge of Publisher and/or Access a bonus). Tech-Savvy individual who would be comfortable updating a website (training provided) and social accounts, if asked to do so. Familiarity with membership databases would be a plus. Must be available for the occasional evening or weekend for special events. Must have great people skills and be comfortable interacting with the community. Must have reliable transportation. Must be a team player with a, No job is too small, mentality. Must have the ability to lift and carry up to 50 lbs. if asked to do so. Office experience a plus, but we are willing to train those who possess the above qualifications. Medical/dental benefits, 401(k), and generous vacation/sick pay are available.

1-3-20
JOB #13530
POSITION: Customer Service
LOCATION: Novato
SALARY: $40,000 to $45,000/year DOE
HOURS: FT
DESCRIPTION: Duties: Making outbound calls to customers: report engineers findings and provide pricing for data recovery projects. follow up on customers decision regarding proceeding with recovery service. provide recovery results. collect payment. Answering incoming calls. Acting as liaison between recovery engineers and customers. Fielding questions about the data recovery process and pricing. Coordinating return shipment of hardware and data. Resolving any customer issues or concerns. Facilitating clear and efficient interdepartmental communication. Sales and customer service experience a plus. Shift to be determined within a 6:00am and 5:30pm timeframe Monday-Friday. Experience: relevant: 1 year (Preferred). call center: 1 year (Preferred). customer service: 1 year (Preferred). Education: High school or equivalent (Preferred)

12-23-19
JOB #3
POSITION: Entry Level Administrative Assistant
LOCATION: Santa Rosa
SALARY: $12.50/hr
HOURS: PT
DESCRIPTION: Temporary, PT 16-24 hrs. 2-3 days/wk. Perform various administrative tasks (filing, scanning, organizing, answering phones, etc.). The position is temporary and the compensation is minimum wage, however they feel that the professional skills gained are the most significant benefits of this position. It will be an opportunity for personal and professional development. The skills that will be gained are transferrable to a wide variety of employment options

INFORMATION TECHNOLOGY

1-17-20
JOB #13459-3
POSITION: IT Systems Support Technician
LOCATION: Healdsburg
SALARY: $DOE
HOURS: FT
DESCRIPTION: Network system administration including Microsoft Server 2012-2019, Active Directory Services, DNS, DHCP/Static IP. Workstation/Desktop support, administration, and application installations. Managed services including Cloud Backups, Anti-Virus, and Remote Desktop support. Microsoft Office/365 support. Router and firewall configurations, SonicWall and VLAN configuration a plus. Ruckus wireless network deployment (ZoneDirector and/or Unleashed). Hotel/hospitality management software (AutoClerk or similar). Experience with Mitel phone systems a huge plus. Excellent communication and documentation skills. Customer service and pride in your work and in a job well done. Professionals are not just people who get paid for what they do; they think, act, and present themselves in a certain way.

1-15-20
JOB #13479-11
POSITION: IT Support Analyst
LOCATION: Petaluma
SALARY: $DOE
HOURS: FT
DESCRIPTION: Duties: Assists in and performs systems analysis including defining information systems requirements, identifying options, developing and implementing solutions and applications. Investigate and solve a broad range of support issues from end users application problems to server related issues. Diagnoses and solves quote to cash issues working with multiple departments. Implements and performs technology systems maintenance activities. Creates database queries and manages data via cloud tools and excel. Manages and/or assists in testing of new system features or enhancements, including analysis of potential issues and business compatibility. Provides on-going system administration support to end-users; Investigates user problems and identifies their source; determine possible solutions; tests and implements solutions. Troubleshoots networks, systems software, hardware and applications to identify and correct malfunctions and other operational difficulties. Requirements: Experience working with desktop and cloud applications including MS Office and Google Office Suites. Experience working with PCs, laptops, monitors and mobile device configurations and setup. Proficient with an Enterprise Resource Planning (ERP) tool - NetSuite preferred. Bachelors degree in a technical field such as Computer Science or Information Technology, or equivalent applicable work experience. Able to occasionally lift and/or move up to 50 pounds.

1-9-20
JOB #4
POSITION: Remote/Phone and Onsite IT support
LOCATION: Santa Rosa
SALARY: Starting at $20/hr. DOE
HOURS: FT or PT
DESCRIPTION: FT or PT. 30 to 40/ hrs. per week. Seeking professional, up-beat, results-oriented applicants. This is not a fluffy position -- you must bring your talent and passion for all things IT. Competence with network/PC hardware and software troubleshooting/repair is a must. Server knowledge a plus - we can teach you what you don't know. Strong Communication skills are required as we provide telephone support to our end-users. The position will be demanding and will require you to learn. If you want to be bored at work this is not the job for you. We are an established, growing company. We are locally owned and committed to our loyal staff and clients. You must be a team player and willing to work in a fast-paced collaborative environment. We are interested in finding solutions to technical challenges quickly and efficiently.

1-6-20
JOB #7863-14247
POSITION: IT System Administration Assistant
LOCATION: Petaluma
SALARY: $DOE
HOURS: FT
DESCRIPTION: REQUIREMENTS: Three Years of Help Desk Experience. Experience supporting users in a business environment and supporting Windows servers and workstations. Excellent communication skills and customer service attitude. Knowledge of Microsoft Windows Desktop and Server operating systems. Active Directory and Exchange experience. Knowledge of the TCP/IP Stack, networking, and routing. Working knowledge of local and internet connectivity. Ability to lift computer hardware up to 50 lbs. Ability to assist or resolve networking issues during off business hours and to be on-call as needed. PLATFORMS: Windows Server 2016 -2019. MS Office 2010/19 + Office 365 Apps. VPN (SSL VPN, PPTP, L2TP). VMware ESXI, VirtualBox. Linux: CentOS, Ubuntu. Cisco / Meraki Routers, Switches, Firewalls. Wifi (Cisco & Meraki). Cisco Call Manager 9.x. Symantec BE 14 & Endpoint. WSUS, SMB File Sharing, Print Services. DNS, DHCP. Hybrid AD, Azure Connect, O365 Exchange. HTML. Working with Hosted Web Sites

1-6-20
JOB #7863-14246
POSITION: IT Intern
LOCATION: Petaluma
SALARY: $15-$20/hr.DOE
HOURS: PT 20hrs
DESCRIPTION: PT. 20 hs/wk. Office is in Petaluma. Work will be in both Petaluma and Santa Rosa. Assists in providing timely responses to internal and external customers using our internet, intranet and other secure systems. Duties: Directing customers appropriately over the phone. Maintaining a positive in every situation. Resolving customer concerns calmly and quickly. Updating and the company ticket system. Qualifications: Excellent verbal and written communication skills are a MUST. Organized and detail oriented. Excellent customer service skills. A passion for problem solving. Understanding of Windows networking and Active Directory is helpful. Ability to lift up to 50 pounds. Pass a drug test

1-3-20
JOB #13530
POSITION: Customer Service
LOCATION: Novato
SALARY: $40,000 to $45,000/year DOE
HOURS: FT
DESCRIPTION: Duties: Making outbound calls to customers: report engineers findings and provide pricing for data recovery projects. follow up on customers decision regarding proceeding with recovery service. provide recovery results. collect payment. Answering incoming calls. Acting as liaison between recovery engineers and customers. Fielding questions about the data recovery process and pricing. Coordinating return shipment of hardware and data. Resolving any customer issues or concerns. Facilitating clear and efficient interdepartmental communication. Sales and customer service experience a plus. Shift to be determined within a 6:00am and 5:30pm timeframe Monday-Friday. Experience: relevant: 1 year (Preferred). call center: 1 year (Preferred). customer service: 1 year (Preferred). Education: High school or equivalent (Preferred)

12-23-19
JOB #2
POSITION: Computer Network Technician
LOCATION: Rohnert Park
SALARY: $16-$22/hr. DOE
HOURS: FT
DESCRIPTION: M-F 9am-5:30pm. Immediate opening for long-term shop/field Computer/Network Technician. Looking for someone that has computer repair (hardware/software) experience and/or network administration experience. We are a busy shop and position is multi-faceted. Position responsibilities include computer repair (PC & MAC), working face-to-face with our customers, some sales, some phones, performing remote troubleshooting and repair, occasional onsite to our clients. Offering good benefits-company paid medical/ dental/ vision/ retirement/ sick time/ annual bonus/ 8-10 paid holidays. Part-time might be possible.

Ongoing 2019
JOB #-
POSITION: Ongoing Information Technology positions with Sonoma County Human Resources Department
LOCATION: Santa Rosa
SALARY: $see county website
HOURS: FT and PT
DESCRIPTION: Current positions include:(apply by date): To view the complete position details, or other administrative positions, and apply online, visit us at www.yourpath2sonomacounty.org or phone HR at 707-565-8059.

LEGAL

Ongoing 2019
JOB #-
POSITION: Ongoing Legal positions with Sonoma County Human Resources Department
LOCATION: Santa Rosa
SALARY: $see county website
HOURS: FT and PT
DESCRIPTION: Current positions include: (apply by date): Legal Processor I (1/27). To view the complete position details, or other administrative positions, and apply online, visit us at www.yourpath2sonomacounty.org or phone HR at 707-565-8059.

1-17-20
JOB #14147-1
POSITION: Part-Time Legal Assistant/Paralegal
LOCATION: Sebastopol
SALARY: $DOE
HOURS: Part time
DESCRIPTION: A civil litigation and business law practice in Sebastopol is looking for a part time Legal Assistant/ Paralegal. It is a 10-20 hour per week commitment, salary commensurate with experience.

1-16-20
JOB #3
POSITION: Law Office Assistant/Clerk
LOCATION: Santa Rosa
SALARY: $15-$18/hr. DOE
HOURS: PT
DESCRIPTION: Part time approximately 25/hours each week spread across M-F. Office closes every Friday at 3pm. A small estate planning law firm is looking for a law office assistant/clerk. This position will generally provide administrative and office support to two attorneys and one paralegal. The job requires answering phones, greeting clients, filing loose documents (numerically), opening new files, preparing transmittal letters, printing postage & labels, making photocopies & scanning, maintaining supply inventory and other practical tasks associated with maintaining a small law office. We are looking for a professional enthusiastic person with office experience, preferably in a legal setting. A high school diploma is required.

1-15-20
JOB #27813
POSITION: Legal Secretary
LOCATION: Santa Rosa
SALARY: $DOE
HOURS: FT
DESCRIPTION: Looking for a Legal Secretary with at least 3 years of litigation experience, in-depth knowledge of court rules, and experience with calendar/docketing. Excellent attention to detail, a strong work ethic, good written and verbal communication skills, and ability to work in a fast-paced environment essential. Strong organizational and problem solving skills required, as well as advance proficiency in Microsoft and Adobe applications. Collegial atmosphere, competitive salary and benefit package offered.

1-14-20
JOB #1
POSITION: Legal Assistant/Paralegal
LOCATION: San Francisco
SALARY: $20-$24/hr. DOE
HOURS: FT
DESCRIPTION: A small, close-knit, fast paced and high volume personal injury law firm looking for a highly skilled, motivated and upbeat legal assistant or paralegal. Duties: New client intakes, setting up new claims, telephonic and written communications with insurance companies, answering phones, filing, copying, responding to discovery and drafting demands. Ideal candidate must have the following: Clearly and effectively communicate with attorneys and clients. Successfully prioritize a heavy workload. Works extremely well under pressure. Have excellent attention to detail and accuracy. Have excellent grammar, spelling, punctuation and proofing skills. Ability to work well in a super fast-paced environment. Ability to work within a small group as well as independently. College degree required. Some legal experience desirable, but not necessary.

1-6-20
JOB #1
POSITION: Paralegal
LOCATION: Santa Rosa
SALARY: $20-$24/hr. DOE
HOURS: FT
DESCRIPTION: The primary responsibility of this position is responding to discovery; however, it may also include, but is not limited to: Heavy communication with clients, Reviewing and organizing client documents. Scanning and/or saving documents to maintain electronic client file. Uploading client information into case management database. Maintaining status of projects in various Excel and/or Google spreadsheets. May communicate with case relevant people/agencies. May draft other legal documents, correspondence, and pleadings. May prepare pleadings for filing with the court and for service on all parties. Required Skills and Attributes: Current enrollment in a paralegal studies curriculum/program or paralegal certificate. Ability to work in a team environment. Positive attitude. Extreme dependability. Highly organized and detail oriented. Follow directions and meet deadlines. Excellent written communication skills. Good to excellent computer skills. Desired Skills and Attributes (not necessary, but would be a plus): Proficiency with Excel. Familiarity with case management software. Law office experience. Litigation support experience. Current paralegal studies students encouraged to apply. They are requesting a cover letter and resume.

1-6-20
JOB #28265
POSITION: Administrative Assistant
LOCATION: Santa Rosa
SALARY: $15-$17/hr. DOE
HOURS: FT
DESCRIPTION: A full-time administrative position is available immediately for a take-charge person at a premier non-profit in Sonoma County serving attorneys and all others in the legal community. Responsibilities range from routine office tasks and data entry to call-line administration, seminar/event preparation, and much, much more. Qualifications: Ability to multitask, prioritize and work under pressure in a deadline driven environment. Competency in using basic office equipment including scanners, copiers, printers and performing basic troubleshooting on all office equipment. Proficiency in the Microsoft Office Suite (Word, Excel, and Outlook a must. Knowledge of Publisher and/or Access a bonus). Tech-Savvy individual who would be comfortable updating a website (training provided) and social accounts, if asked to do so. Familiarity with membership databases would be a plus. Must be available for the occasional evening or weekend for special events. Must have great people skills and be comfortable interacting with the community. Must have reliable transportation. Must be a team player with a, No job is too small, mentality. Must have the ability to lift and carry up to 50 lbs. if asked to do so. Office experience a plus, but we are willing to train those who possess the above qualifications. Medical/dental benefits, 401(k), and generous vacation/sick pay are available.

1-3-19
JOB #14079-1
POSITION: Legal Customer Support Specialist
LOCATION: Petaluma
SALARY: $25/hr.
HOURS: Full time
DESCRIPTION: Looking for someone that is reliable, learns quickly and can multitask. Enjoys helping people and are graceful under pressure. Want to be part of a team that is challenged daily. Communication, both written and oral, are well above average. Have worked in a corporate environment in the past and understand what it means to be professional. Are coachable and look for ways to improve yourself, your team and your company. Understand that the key to taking care of customers is being empathetic and having active listening skills. Duties: Assist customers in resolving issues on the phone, over email and chat. Maintain accurate, detailed and concise customer contact records. Forward appropriate issues to cross functional departments for action and follow up with the customer. Be accountable for your own learning and contribute to the gathering of information for the department. Requirements: Legal industry knowledge and experience is very helpful. Previous customer contact experience, preferably in a corporate environment. Email and chat experience a plus. Experience in SalesForce / ServiceCloud a plus. Stable work history over the past 5 years.

1-2-20
JOB #2
POSITION: Part-Time Legal Assistant/Paralegal
LOCATION: Santa Rosa
SALARY: $25/hr.DOE
HOURS: Part time
DESCRIPTION: Probably about 10 hours a week for about 6 to 8 weeks minimum. Solo Legal Practitioner in Santa Rosa is looking for a part time Legal Assistant/ Paralegal to help him with Discovery matters in two separate litigation matters. One is against a Fortune 500 company and one is a Corporation Dissolution and/or Business buy out of a business in San Francisco. First priority is file organization skills. 2nd is Discovery preparation and organization skills. Need someone who is good at word processing and has a working knowledge of Excel files.

MEDICAL

12-4-19
JOB #-1
POSITION: A/R Specialist (Medical Billing)
LOCATION: Novato
SALARY: $18.00
HOURS: Full time
DESCRIPTION: Follow up of outstanding A/R all payers and/or including self-pay and/or including resolution of denials. This position is responsible for handling all correspondence related to an insurance or patient account, contacting insurance carriers as needed to get maximum payment on accounts and identify issues or changes to achieve client profitability. Responsible for working EDI transactions and ERA files, including reconciling carrier submissions, edits and rejection reports. Ability to research and resolve accounts appearing on Delinquent Insurance Report, Collection Ledger and Government Payor report as directed by management making appropriate decisions on accounts to be worked to maximize reimbursement.

11-22-19
JOB #-28215
POSITION: Medical Assistant
LOCATION: Santa Rosa
SALARY: $19
HOURS: Full time
DESCRIPTION: The Medical Assistant functions within the care team by assisting the medical provider, serving as a liaison between the patient and the provider, and performing medical receptionist tasks as needed. Duties and Responsibilities: Prepare examination rooms. Prepare patient for examination which may include in-person, electronic or phone contact. Perform patient care procedures including immunization and injections; assisting in minor procedures. Documents all medical information in appropriate fields in EMR; accurately enters immunization information into CAIR registry and EMR. Contact patients to remind them of and confirm appointments. Document and sign all clinical support tasks in the medical chart. Check electronic medical record messages and follow up appropriately. Scan documents into electronic medical record. Education: Completion of a medical assistant externship required. Current CPR certification. Bilingual and non-bilingual positions available.

11-19-19
JOB #-27866
POSITION: Medical Administrative Assistant
LOCATION: San Rafael
SALARY: $20-23
HOURS: Full time
DESCRIPTION: We are looking for a compassionate, knowledgeable medical assistant to join our team and become primary support to one or more physicians. The position requires knowledge of lab tests, electronic medical records, and medical terminology. Applicant must live within a 20-mile radius of San Rafael. Duties: Communicating with practitioners daily regarding patient treatment plans; Communicating with patients directly regarding their care via phone and patient portal; Sending prescriptions to pharmacies; Managing patient lab tests and results; Managing and delegating incoming faxes and patient portal messages; Scheduling appointments; Greeting patients and taking their vitals; Answering incoming calls; Computer use: Word, Excel, Outlook and medical operating system. Applicants must demonstrate excellent verbal and written communication skills and a love of helping people who are ill. If you are curious about the latest research and would like to learn new information while collaborating with a team of like minded individuals, this may be a good fit for you. We prefer 2 years experience working in medicine. Phlebotomy technician certification preferred but not required.

11-19-19
JOB #-7
POSITION: Medical Receptionist - Front office
LOCATION: Santa Rosa
SALARY:
HOURS: Full time
DESCRIPTION: Medical practice with 8 private practice healthcare providers, looking for a friendly, full-time medical receptionist to join our team. Duties include: Answering incoming telephone calls; Greeting and welcoming 20-50 patients daily; Collecting fees for services rendered; Scheduling patient appointments using an electronic health record; Acquiring and entering accurate patient demographic and insurance information; Cashier for supplement sales; Other various office tasks. Ability to multitask while gracefully handling multiple demands is an absolute necessity! Strong familiarity with Windows based computers is required. Understanding of healthcare insurance is a plus, with an interest in integrative and alternative medicine preferred. The right candidate must have: strong customer service skills, excellent verbal communication skills, common sense, an enjoyment for a fast-paced environment, a good attendance record, a strong work ethic, prioritization/ organization abilities, and enjoy working in a team environment. Above all, candidate needs to be a friendly person who can listen and respond to patient needs while juggling the many tasks of being at the "hub" of our office.

10-3-19
JOB #-1
POSITION: Patient Account Representative (Medical Biller)
LOCATION: Novato
SALARY: DOE
HOURS: Full time
DESCRIPTION: The Patient Account Representative is responsible for knowing all pieces of the billing cycle and entering charges into our practice management system, NextGen. This position is responsible for the proper and timely entry of payments and financial details. RESPONSIBILITIES: Prepare and maintain monthly financial reports. Accurately enter payments. Provides excellent customer service when answering questions and finding resolutions to billing issues. Complies with HIPAA guidelines and confidentially maintains patient's information at all times. Answers billing questions and acts as a resource for billing department. Works closely with the clinics front and back office personnel to pro-actively resolve and prevent payment errors. Reviews information and updates patient accounts by accessing various screens and accurately updating account information. QUALIFICATIONS: Must have 3+ years of experience in a medical setting. Prior experience with payment posting. Ability to create and maintain with accuracy - detailed spreadsheets. Must be proficient with Excel. Prior experience with NextGen is preferred but not required. Knowledge of health-care insurance and billing experience in a Federally Qualified Health Center (FQHC) environment is preferred.

10-3-19
JOB #-24024
POSITIONS: X-ray File Clerk, Medical Records, Appointment Scheduler
LOCATION: Santa Rosa
SALARY: Entry level
HOURS: Full time
DESCRIPTION: Established orthopedic office seeking long-term employees for entry level positions with room for growth. 1) X-ray file clerk: Scheduling, medical records import, assist x-ray technician with orders, patient transport, prep x-rays for MD. 2) Medical Records: must have medical terminology and HIPAA knowledge. 3) Appointment Scheduler (temp to perm): detail oriented, phones.

9-11-19
JOB #-4
POSITION: Office Manager
LOCATION: Santa Rosa
SALARY:
HOURS: Full time
DESCRIPTION: We are looking for a front and back office medical assistant to manage our holistic medical office. If you are proficient in Quickbooks (desk top) that would be a big plus. We are a unique and friendly office with an amazing patient clientele. We are a holistic medical office doing cutting edge medicine that often brings almost miraculous healing results. Additional duties include helping to administer various treatments, answering phones, scheduling appointments, collecting payments, servicing patients when needed, ordering and unpacking supplies, other administrative paperwork. Medical assistant training is a must. Job is 5 days a week. Start hours are usually anywhere between 0830-1100 and End hours are usually between 5-7:30 pm. Later hours are usually on Tuesdays and Thursdays.

TOURISM/HOSPITALITY

MISCELLANEOUS